A great camp management software will integrate seamlessly into your website, automate many, if not all, of your admin tasks, provide a great user experience for your families and allow you to charge, collect payments and send out invoices and in general, lower your admin cost and increase your cash flow. Sounds like a big job, so finding a software that can give you all of this, and more, is crucial to your camp’s success. This post looks at Regpack vs RegPoint (say that 3x fast!) and how they compare.
Comparing camp registration software can be daunting. How do you compare when it seems each software offers up a slightly different version of features? This handy comparison chart compares each of the top camp registration software systems on the market today, with a list of common features and whether that software offers it.
On the list of all the top camp software, they are the only ones that allow you to embed directly into your camp’s website. This is great since many people do not like to be redirected from your website (which they trust) to another website (which they don’t). RegPoint offers a camp store while technically, Regpack does not. Regpack does offer the ability to add products and categories that parents can select and then pay for at checkout.
Price wise, Regpack offers an admin based fee and RegPoint is an applicant based fee. You can learn more about these pricing models in this post. Depending on how many families you register each season and how many registration admins you need on the account, will determine the cost of each system for you individually.
Remember, the price of a registration software isn’t the same as the cost. More on that here.
What questions should I ask when comparing software?
First, understand that features are just a marketing tool. Just because one software has a lot of features doesn’t make it the best (or vice versa). Ultimately you want to have a software that addresses YOUR needs and offers features that are really solutions to trouble spots in your process.
What are those trouble spots? Sit down first and write a list of the things you need your software to do for you. Examples include automatic invoicing, easily filtering of campers to send emails to, ability to waitlist campers, etc. Then figure out which companies seem to offer solutions to these challenges.
Once you’ve narrowed the field a bit, reach out and request a demo. This way you can see the software in action and ask more specific questions. Is the process easy to use, intuitive, visually pleasing? What is the cost of the system – upfront, setup, data transfer, payment processing fees, monthly or yearly costs? What kind of contract is offered – month to month or yearly? Most camps do not need to have their registration process up and running 12 months out of the year, so consider a system that gives you flexibility, which can be a huge budget saver.
Conclusion: Regpack vs RegPoint
The key takeaway from this comparison is:
- Assess your needs.
- Do some research.
- Contact a few companies and do a demo.
- Find the true cost of each option.
Finding a software can be hard work, but it’s worth it in the end. A great software will save you time and money, make your business run smoothly and take the headache out of camp administration so you can focus on what you really care about: your camp and your campers!