Dance Studio Enrollment Management Tips

dance studio enrollment tips

Running a dance school is a hectic process.

There’s just so much that goes into it! You’ve got a bazillion different classes, students, performances and more, and you’re trying to balance them all at once but there’s only so much time in the day.

It can sometimes seem like an impossible situation – the more you grow, the more you have to worry about. What are you supposed to do?

Well, while all the little day-to-day challenges of running a dance school are never going to go away altogether, there’s probably actually quite a bit of your job that you could simply stop having to think about.

How can you do this, you ask? Surprisingly, a lot of your problems could actually be solved with something as simple as better registration software.

Below are three ways registration software can improve your dance studio enrollment.

Set up Automatic Reminders

It can sometimes be easy to forget, but every time anyone signs up for a class at your dance school, they’re actually giving you quite a bit of information.

At a minimum, you’re likely getting the name of the student who’s signing up and their contact information, as well as their parents’ names and contacts (where applicable, of course).

Good registration software can take this information and use it to streamline your entire communication process. Basically, it takes everything you know about these people from their registration and stores it in its system. With the right software, this means your computer is now helping you organize all your electronic communications.

You can set up reminders about classes and upcoming events, and then quickly filter out all the people you need to contact. It also works great if you have a last minute schedule change that only affects a small group of students!

Send out personalized messages to everyone you need with the touch of a button!

Customize Dancer Schedules

With a clean, user-friendly online registration system, it becomes easy for dancers to set up individualized practice schedules based on what they can do.

They can select all the classes that work for them, and you can include discounts and all the information they could possibly need, right there in the system.

Good registration software will also let you set up waitlists – so if one of your classes is full when a dancer tries to sign up for it, they’ll be automatically notified and shifted in if anything changes.

Just one more thing you don’t have to think about!

Automate Payment Plans

Another big advantage of setting up good online registration software is its ability to automate your customers’ payment plans.

Paying for a full seasons’ classes can be a bit of a challenge for a lot parents and many prefer installments spread out over time. Billing monthly can be very time consuming, so using a software that automates this for you means less work and more income for you!

A good system will allow parents to set up automatic, online payment plans – so you won’t have to think about this stuff, and neither will they. Offering a variety of different options means parents can choose an option that works best for them, and you don’t have to manage the terms of customized plans manually for every dancer.


A good registration system can improve the quality of your dance studio in so many different ways. It takes all the annoying stuff out of organizing a class, and leaves you more time for the things you love.

Focus on dance. Let the software take care of the rest!

About The Author
Asaf Darash
CEO and Founder of Regpack

Asaf, Founder and CEO of Regpack, has extensive experience as an entrepreneur and investor. Asaf has built 3 successful companies to date, all with an exit plan or that have stayed in profitability and are still functional. Asaf specializes in product development for the web, team building and in bringing a company from concept to an actualized unit that is profitable.

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