CLIENT STORIES

2025 College Training

Client Spotlight: Summer College Training Registration

We’ve been working with College Training since 2015, helping the team manage registration and payments for their annual summer college training event.

The goal of College Training is to supply college students with a vision, equip them with truth, help them in their experience of life, perfect them in the preaching of the gospel, and develop their character.

After using Google Forms to manage registration, the team found it challenging to reconcile payment information with registration data. They looked for a solution that would integrate payments into the registration process to more efficiently manage these admin tasks.

Check out what Michael has to say about his experience using Regpack and how the platform continues to evolve to make automating payments and collecting registration data easy!

Your courses change lives. Let us change yours.

What is College Training?

The organization that supports the event is a network of churches, and we all work together. We all have a presence on a university campus through an outreach ministry. We come together at least once a year and host an event for college students.

I got involved as a student way back in the day. In 2015, I initially came on in a very minimal role and gradually stepped into the registration process. I actually got familiar with Regpack through another event that I helped out with! I was able to utilize my familiarity with Regpack with College Training.

We’ve been having this event since 1991, and at first it was just in one place and a small region of the country. But as we grew, we realized that Google Forms wasn’t working for us. Regpack provided a registration tool that kept pace with our growth. We now have five regions across the country, with annual regional events, and once every four years, we bring all the areas together for a central event.

How does Regpack work with all five regions, especially when you come together for your main event?

All of the registration teams from each region work together on the main event. It’s helpful to have Regpack as a central place that we can all log in. We’re all registering the same way, so for our main event, it’s just about bigger numbers!

What were you doing before Regpack? What was the reason for the change?

Regpack was the best price for the most functionality.  We didn’t want to jump into a big system with a hefty price tag. We try to keep the cost of attending low for students, while the actual event is high-cost to run, so it was essential to find a cost-effective system without sacrificing functionality.

With Google Forms, it was hard to incorporate payment information, which made managing that side of things really hard. It’s really lovely to keep attendee information in one spot and to have the ability for students to pay and refund online. Makes for fewer headaches on our side!

Do you use our Autobill tool? If so, what do you like about it?

We planned to implement Autobill for the first time this year, but with Covid-19, we lowered our virtual event price considerably, and it didn’t make sense.

We were excited to use it this year to offer more options for our students. We really think it will help students pay for the event in a better, more manageable way.

How is your Regpack system set up?

Our goal in the system is accountability. When a person hears about us and inquires about the training, they begin the application. Regpack lets us vet inquiries as they come in and filter students from the start. We take our training program really seriously, so we want to make sure that students signing up understand the commitment and are 100% sure they want to continue. Our event lasts 6 days and has a demanding schedule. Our goal is to find and register those interested in having that experience.

Regpack helps us keep people where we want them in the process and lets them progress through the application easily. The automated emails help a ton since we are talking to so many people from all over the country. The system also helps keep everyone on our team in the loop about all applicants.

We use triggers in the system a lot to show the right questions and hide others. We also use the roadblock feature to stop the application at specific points based on the answers they’ve given us, particularly when there is a red flag.

We also love that we can add unlimited admins to our system. It allows our entire team to jump in and manage the process, enabling us to be more efficient.

How have you transitioned your in-person training to a virtual event?

We did it all over Zoom —everything was online! We scaled the event back in terms of the number of hours of the training, but we still had a great response considering.

What is your favorite Regpack feature?

The interface of Regpack flow! It is easy to move through the back end, and has lowered the time it takes to review an application, see the data, and get moving on it. It is really easy to communicate with applicants as well!

I also love the support and having a person to directly reach out to. Regpack provides a lot of functionality but if there is ever a hiccup or a question, we can reach out to Support and get a quick response. Knowing Support is there and continuing the dialogue is great.

Would you recommend Regpack, and if so, why?

Yes! The amount of functionality you get at this price point is hard to beat. Looking at the market, you either have to invest a lot more money or give up a lot of functionality to find the right balance. We feel confident that as our event grows and changes, Regpack has the features and resources we need.

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The amount of functionality you get at this price point is hard to beat.

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