Creating the perfect registration form for events is crucial to improving registration conversions! Plus you want an easy and streamlined way for attendees to provide their information and selections, check out, and pay – all without you lifting a finger!
Provide online event registration
This may seem obvious, but it’s a necessity to offer online event registration. A few outdated organizations still rely on paper and phone calls and as a result are missing out on a huge segment of their audience. With capable event registration software, you can provide a designated space for people to learn more about your event and register.
Your online event registration form should be simple and easy to use. Many times people turn away because filling out the form is unnecessarily complicated and takes too long to complete. Follow these best practices:
Embed the event registration form in your online website. Your website is the first place people will go if they want more information about your event. Make sure you make it easy for possible registrants to find the form and sign up.
In order to keep the whole experience streamlined, brand your registration form to your organization. If you don’t, you risk your nonprofit looking unprofessional and unreliable.
Sample Event Registration Form
Feel free to complete the forms below and move through the system. Notice how options appear and disappear based on specific selections.
The backend of your registration form should allow you to filter and report on your data collected, provide payments reporting, and allow you to message attendees directly through the interface.
Event Registration Form Templates
Regpack and other event registration providers offer event registration templates that fit your needs.
This includes no login, simple event forms, complex conferences with breakout sessions and workshops, classes, online courses, and more.
A template is just a jumping off point to customize the forms, fields, and payment options for your unique event.
Managing Event Registration Payments Online
With a fully integrated payment solution in your event registration tool:
- Payments happen during registration. Registrants never have to leave your registration form, streamlining the registration process and increasing attendance.
- Offer payment plans and autobilling. An autobilling system can help you control how and when transactions are made. For example, registrants can use payment plans to pay for products now or at scheduled future times. Give your registrants more flexibility and autobill them based on the agreed upon payment schedule.
- Automate payment invoices. With your payment process integrated into your registration software, you can trigger an email to be sent as soon as a registrant completes a transaction. The email provides details of the payment, open balance, and more. This helps establish a professional payment system without your staff having to manually compile invoices and send them.
Event Reports You Need
Don’t force your staff to manually compile reports. Instead, make sure your event tools can effectively compile data reports on the different event planning processes. Your event tools should:
Keep event data in the cloud.
With all your information on secure cloud servers, your staff can access event data anywhere and anytime. Even as your event is taking place, staff members can monitor event data and gauge how it’s going in real time.
Send out post-event surveys.
Thanks to automated communication, your software can send out post-event surveys once the attendees sign off. This way, you get a sense of how your event did while it’s fresh in attendees’ minds.
Have dynamic data filtering.
Filter through event data easily with your event software. Advanced tools will use multiple filters to filter conditions independently of each other and then compare outcomes. With dynamic filtering, your new event planning team can hone down their search even further and produce specific insights.
Compile customizable reports.
As you host more events, your team will have a better understanding of the key metrics to track event success. The best event software will generate effective reports for you, even allowing you to customize the metrics that are relevant to you. Easily see areas for improvement across the entire event planning life cycle with these flexible data reports.
