Finding the perfect online registration software for your business can be a daunting task, with numerous options flooding the market.
However, we’re here to simplify your decision-making process by compiling a list of the top ten online registration software solutions available today.
We’ll take a comprehensive look at each software, explore its key features, highlight some pros and cons, and discuss pricing details.
All these are deciding factors that will ultimately help you make an informed choice.
So without further ado, let’s dive right in, as we have a lot of ground to cover!
Regpack
We will start with Regpack, our versatile and user-friendly online registration software designed for taking registrations for camps, after-school activities, courses, group trips, events, and more.
Regpack comes with standout features that will streamline the registration process and enhance user experience.
Source: Regpack
Let’s look into them further.
The first notable feature is the ability to create customized registration forms and embed them into your website.
That means your registrants can complete everything on your site using any device, without being redirected to third party websites.
The same applies to payments, seeing as payment forms can be customized and easily integrated into your website.
Moreover, Regpack accepts multiple types of payment methods, like credit and debit cards, and ACH payments.
Another of Regpack’s highly-praised features is the conditional logic of registration forms.
Source: Regpack
This allows each registrant to receive a personalized form tailored to their specific needs, ensuring a streamlined experience that avoids gathering unnecessary information.
The bonus point of such forms is that your registrants are guided every step of the way.
That means you will never receive incomplete forms or forms that are filled out incorrectly, as is often the case with physical copies.
Some other features that Regpack offers, which are necessary for seamless online registrations, include:
Regpack’s monthly pricing starts at $125, including unlimited features, with a 2.1% payment processing fee. To experience its capabilities firsthand, you can start a 14-day free trial.
Source: Regpack
In summary, Regpack is a comprehensive and affordable online registration software perfect for saving time and resources and increasing the number of successful registrations (and payments).
Accelevents
Accelevents, our second pick, is an event management-focused online registration software. It’s suitable for in-person, virtual, and hybrid events of any scale.
Whether it’s conferences, fundraisers, or career fairs, Accelevents has you covered.
Source: Accelevents
This versatile tool handles all aspects of event management, including event website creation, online registration, ticketing, and event marketing.
Customizable event pages and registration forms ensure a tailored experience, while seamless check-in and real-time attendance tracking help streamline event logistics.
Accelevents offers diverse payment processing options, including invoices payable via check, wire, ACH, or credit card, thus catering to attendee preferences.
Their clients particularly appreciate the round-the-clock customer support provided via live chat.
Source: Accelevents
Accelevents’ pricing varies based on event size, duration, and desired functionality.
Plans range from $5,000 (for 500 registrants) for single events to customized options with unlimited registrants.
To recap, this tool empowers event organizers with comprehensive features, exceptional support, and flexible pricing, making it an ideal choice for seamless event management.
However, it’s not as flexible as Regpack, for example, in terms of covering registrations for more areas and activities rather than just events.
Bizzabo
The next on our list is Bizzabo, another online registration software created specifically for managing in-person, virtual, or hybrid events.
Like Regpack, Bizzabo allows you to seamlessly embed registration widgets into your website.
Bizzabo offers a range of key features that can maximize event attendance and provide a seamless experience for both organizers and attendees.
Source: Bizzabo
Just like Accelevents, Bizzabo allows you to create branded event websites, send personalized attendee communication, and track the return on investment (ROI).
The software supports various ticket types, advanced promo codes, and field customization. It also enables payment transactions with multiple services and in global currencies.
However, some reviewers have expressed mixed opinions about Bizzabo’s customer support, citing slow response times.
Additionally, there have been reports of issues related to reporting and exporting the registration list.
According to GetApp, Bizzabo’s pricing plans start from $15,000 per year. However, you should contact Bizzabo for detailed pricing information, as they do not disclose it on their website.
Cvent
Cvent is a comprehensive online registration solution that empowers event organizers with effective event registration and management capabilities.
Similarly to Regpack, it allows for creating customized registration forms with intuitive drag-and-drop functionality.
Moreover, Cvent enables you to create branded event websites, in case you don’t have one already.
Source: Cvent
Registrants can easily sign up, select sessions, and make online payments through the platform.
Notable features include:
- early bird pricing options
- automated reminder emails
- retargeting of abandoned registrants
- robust reporting and analytics capabilities to measure event success.
Cvent stands out with its integration options and unique venue-finding functionality, thereby offering a more comprehensive event management experience.
However, due to its extensive feature set, some users have found the software overwhelming and needed time to navigate and identify the most valuable features.
According to some reviews, the pricing of this tool is also on the higher side.
Source: Cvent
Pricing for Cvent is tailored to specific event needs, size, and scale. But for detailed pricing information, you have to contact them directly.
Eventbrite
Next in line is Eventbrite, an easy-to-use, all-in-one event registration software that lets you quickly set up your online ticketing system.
In just minutes, you can create an elegantly designed event registration website that will provide attendees with a seamless checkout experience through a quick and secure online registration process.
To boost your event registrations, Eventbrite also offers an industry-leading event marketing platform called Eventbrite Boost.
This platform includes time-saving social media ad tools and intelligent targeting to reach your ideal audience.
Source: Eventbrite
Eventbrite also provides email marketing tools through Eventbrite Boost, allowing you to send emails to your community with no contact limits and up to 10,000 daily sends.
However, Eventbrite lacks robust data reporting and complex automatic billing systems, and its payment options are limited to a few choices.
In terms of pricing, there are no fees for free events. For paid events, fees can be a bit costly, with a 3.7% + $1.79 service fee per ticket and a 2.9% payment processing fee per order.
These fees are typically paid by ticket buyers unless you choose to cover them.
Eventsquid
Eventsquid is another online registration software that offers event organizers and attendees a quick, easy, and custom-tailored experience.
Designed for live, virtual, and hybrid events, this platform supports various registration types, including single, group, guest, minor, and third-party registrations.
With Eventsquid, event organizers can create customized registration forms with custom prompts, payment methods, pricing, messaging, and selection options based on the registrant type.
Source: Eventsquid
The platform also boasts a robust reporting system, allowing the creation of custom, up-to-date reports, and giving organizers insights into their event’s progress.
A single dashboard serves as a comprehensive event management hub, providing real-time snapshots of revenue, attendance, daily registrations, registrant types, and a searchable list of attendees.
While Eventsquid offers all these features, some users have expressed a desire for more flexibility in customization, particularly in adding additional fields in registration forms to meet specific needs.
Similarly, some find that the reporting and statistics section lacks customization options, which makes it challenging to extract specific data.
Source: Eventsquid
Nonetheless, users praise Eventsquid’s user-friendly and intuitive interface, making event organization a breeze.
Pricing-wise, annual licenses start at $4,000 for 501(c)(3) organizations with fewer than 400 annual registrations, without setup or per-user fees.
This software provider does not charge transaction fees on credit card charges or refunds. However, you will have to book a live consultation for personalized pricing quotes.
Eventzilla
A user-friendly and mobile-responsive event registration software, Eventzilla, can align seamlessly with your brand and resonate with attendees, speakers, exhibitors, and sponsors.
As they say, you don’t need design skills to create a professional-looking registration page with their software.
The platform supports multiple registration flows based on attendee types, providing self-service options for registration modifications, cancellations, and refunds.
Source: Eventzilla
With the ability to handle multi-track, multi-session registrations, automated wait lists, and approvals, Eventzilla can streamline your event planning.
Payments are processed securely and promptly, and registrants are able to pay using various methods, including credit/debit cards, invoices, checks, cash, and bank transfers.
Additionally, organizers can create discount codes and group discounts, tailoring pricing options to their needs.
They also provide industry-specific solutions that cater to conferences, fundraisers, training, and classes and offer a mobile event app for organizers and attendees.
On the flip side, reviewers report that this tool’s customization is limited, especially with graphics, and there is no possibility to customize the event’s URL.
Moreover, some users mentioned that email customization features could be improved since most are automated reminders.
Source: Eventzilla
Regarding pricing, Eventzilla offers a free option for simple events with no attendee fees.
For paid events, they have basic, pro, and plus plans, each unlocking more features at varying prices, which you can see in the image above.
RegFox
RegFox is an intuitive event registration software that empowers organizers with a user-friendly page builder featuring 40+ field types and a convenient drag-and-drop editor.
This tool automatically optimizes event pages for seamless display on any mobile device.
Source: RegFox
RegFox works on the conditional logic principle, allowing you to create dynamic event registration pages that adjust to each registrant.
Moreover, it allows you to employ various pricing strategies, such as early bird discounts, late bird price increases, group discounts, and price adjustments based on remaining spots.
Additionally, RegFox enables registrants to pay in multiple installments, thus enhancing flexibility for attendees.
Source: RegFox
This tool also has excellent data management capabilities and provides easy access to customizable reports.
For example, you can effortlessly generate rosters for check-in and payout summaries for accounting.
The software further impresses with a check-in app, social media tools, and seamless event marketing integration.
Lastly, event organizers can showcase and sell merchandise during the registration process.
Regarding pricing, RegFox offers transparent and competitive rates, with a flat fee of $0.99 + 1% per paid registrant and a basic credit card processing fee of 2.99%.
Fees are capped at $4.99 per registrant, ensuring cost-effectiveness for events of all sizes.
Stova
Second to last on our list is Stova, formerly known as MeetingPlay, Aventri, and Eventcore.
This software has comprehensive features that align with other event registration and management tools.
With Stova, you can create fully customized registration pages that reflect your organization’s branding.
The tool supports secure payments in over 40 global currencies and through multiple payment gateways, ensuring a seamless and convenient registration process for attendees.
Moreover, Stova’s flexibility allows you to template routine events while still providing the option to create individualized experiences for others, thus catering to diverse event needs.
Source: Stova
This software also boasts powerful reporting tools, offering real-time insights into event performance.
Event organizers can analyze registration data and understand the factors driving registration, which empowers them to make informed decisions.
Furthermore, Stova integrates with marketing automation databases and CRM systems.
However, it’s important to mention that some reviewers have reported limitations in Stova’s reporting functionality, and the software’s integrations are noted to be somewhat limited.
Additionally, experiences with customer service vary among users.
As for pricing, details are not available on the website, so you would need to contact Stova for personalized pricing information.
Whova
Whova, the all-in-one event management solution, wraps up our top ten list of online registration software.
Its seamless integration with event management tools makes registration a breeze.
With the ability to set categories and control access to content from one central page, event organizers can efficiently manage their events.
A standout feature of Whova is its award-winning event app that helps enhance attendee engagement and interaction.
Source: G2
As is the case with other software we mentioned today, Whova offers customizable registration forms with options to add, edit, and remove questions, thereby tailoring the registration process to specific needs.
Also, you can quickly generate a branded, customized web page for the event with this tool.
Furthermore, Whova enables the creation of codes for early-bird pricing, group discounts, and more, making it versatile for various event types.
Organizers can set up separate registration forms for different ticket types, collect relevant information, and send unique confirmation emails.
Additionally, ticketing widgets can be linked or embedded on the organizer’s website.
Source: Whova
However, despite great features and excellent reviews, some users have expressed concerns about Whova’s pricing structure.
On their website, Whova claims their registration solution is free for free events. For paid events, organizers can pass on a small fee to registrants, in which case they pay nothing.
For those who prefer a different pricing approach, contacting Whova is necessary to get detailed information.
In conclusion, Whova offers a comprehensive and efficient event management solution bolstered by an award-winning event app.
However, potential users should carefully assess the pricing structure to ensure it aligns with their event’s specific needs and budget.
Conclusion
In conclusion, selecting the right online registration software is crucial for streamlining your business’s registration process.
Hopefully, this list has given you insight into the features, pros and cons, and pricing of these tools.
Equipped with this knowledge, you can now confidently start the search for online registration software that will perfectly align with your business needs and ensure a seamless registration experience for your registrants.
