How Do You Track CE Attendance?

Adult Attendance Tracking Software

Attendance tracking for continuing education with a QR code for each class. Learners scan it in the room, and every check-in ties to their registration, their class, and the minutes they were there.

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Attendance fraud prevention

How do you stop learners from signing in for someone else?

A record that stands up to an audit or a dispute answers four questions: who, which class, when, and how long.

Learner must be in the room

Each class has its own QR code posted on site, so only learners who are physically there can scan in.

Right person

Every check-in ties to a learner's own registration, not a name written on a sheet.

Right class

Scanning opens the sign-in form for that specific class with the class details already filled in.

Real times

Check-in and check-out are stamped to the minute, with no rounding.

Contact hours per learner

Hours total up across every session of a course, by learner.

Easy to pull

Export times and hours by learner, course, or date range to Excel or PDF.

From signup to export

Can you track attendance at the session level for each class?

1

Student registers for a class

They choose their course and section during registration and payment.

2

Scans the class QR code

The code is posted in the room, so the learner has to be there.

3

Class form fills itself in

The sign-in form for that class opens with the details already set.

4

Hours land on the right class

Times and contact hours are recorded for that class only.

Adult Attendance Tracking Software FAQ

Why isn't a sign-in sheet enough for CE credit? +
A sign-in sheet shows a name, not who wrote it or how long they stayed. In Regpack, each learner checks in by scanning the QR code posted in the room, and check-in and check-out are timestamped on their own registration record. Confirm what documentation your accrediting body or licensing board accepts.
How do you prove a learner stayed for the whole session? +
Record both ends of the session. Regpack stamps check-in and check-out to the minute with no rounding, so late arrivals and early exits show up in each learner's hours. Whether partial attendance earns credit is up to your board's rules.
How do you track continuing education units (CEUs) for attendees? +
Collect license numbers or credit type at registration, check learners in and out of every session, and let hours total up per learner across the course. Export session times and totals to Excel or PDF when proof is requested. Credit approval stays with your accrediting body.
Is adult attendance tracking the same as an LMS? +
No. A learning management system delivers course content and grades. Attendance tracking records who was physically in the room, for which class, and for how long, and in Regpack it connects to registration and payment.

See QR check-in and attendance records in a demo

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