Attendance Tracking Software

Attendance Tracking Software for Programs That Run All Day

Track check-ins and check-outs, keep pickups safe, and turn every afternoon into an audit-ready record. Our attendance management software is built for before- and after-school tracking, and any program in between.

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6,000+ Organizations Served $1B+ Processed Annually 96% Registrant Satisfaction 94% Stay After Onboarding
White polar bear holding a clip board behind a monitor as a mom and child check in for attendance tracking

Less Busy. Better Results.

30%
Increased Revenue
97%
Declined Transactions Recovered
28%
Increased Cash Flow
26%
Fewer Cancellations

Trusted by 6,000+ leading organizations

NASAHarvard Medical SchoolCarnegie Mellon UniversityGeorge Washington UniversityCal PolyUS AirforceBoy ScoutsBoys and Girls ClubUNC HealthLittle Rock ZooCamp SequoiaCamp AnglewoodCamp LookoutMission TrainingJivamukti YogaYoung JudaeaWestern Museums Association
Attendance Tracking Features

Everything You Need To Track Attendance

From the 3pm rush to the end-of-month report, every feature does one job: make the record accurate and easy to pull.

Timestamped Check-In & Check-Out

Automatic time stamps when each child arrives and leaves for easy tracking and reporting.

Authorized Pickup

Only approved adults show on a child's profile, ensuring teachers and admins have up-to-date information.

Live Rosters

See which child is on-site in real time on any staff member's mobile device or tablet.

Contact Hours & Reporting

Track all child data on one dashboard. Share reports through exports, emails, or the internal tagging system for quick review.

Multiple Check-In Methods

QR codes, a kiosk or tablet, and sign-in links can be used in different workflows or use a standard across all check-ins.

Multi-Site and Role-Based Access

Run all locations under one login, with your staff limited to their own site, reporting, financials, and attendance. Set permissions in bulk or for individuals.

Safe check-in and pickup

Know Who's Here and Who They Leave With

Regpack checks each child in on arrival and, at pickup, confirms the adult against an authorized pickup list you control, so no one leaves with the wrong person.

  • Authorized-pickup list stored with each registrant
  • Signature captured at check-out
  • Live roster for emergencies and headcounts
  • A flag when someone isn't on the list
Reporting and funding

Records Your Benefactors Will Accept

For grant-funded programs like 21st CCLC, attendance is how you keep funding. Regpack records begin and end times without rounding and turns them into the hours and day counts your reports need, on demand.

  • Begin and end times, no rounding
  • Per-child contact hours and day counts
  • One-click export to Excel or PDF
  • Custom fields for state and funder requirements

Recognized by the industry

Read Regpack reviews on Capterra Users love Regpack on G2 Regpack reviews on SourceForge 4.4 153 Google reviews

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What it is

What Is Attendance Tracking Software?

Attendance tracking software records who is present in a program and when, by capturing a timestamped check-in and check-out for each person. For afterschool and childcare programs, it replaces paper sign-in sheets with a live roster, an authorized-pickup check, and exportable records of the exact hours each child attended.

It is not a learning management system (LMS). An LMS delivers lessons, coursework, and grades. Attendance tracking software runs the operational side of a program: who arrived, who left, who picked them up, and how many hours were delivered. Programs that happen before and after school, during breaks, or alongside class use it to keep kids safe, bill accurately, and prove attendance to funders.

The strongest setups connect attendance to registration, so the roster is always current, and to reporting, so contact hours flow straight into invoices and grant reports without anyone re-entering data.

Who it's for

Built for Programs That Run Before, During, and Afterschool

Afterschool programs, before-school and morning clubs, childcare centers, camps, and enrichment providers all use attendance tracking for the same reasons: to keep pickup safe, bill families for the hours delivered, and prove attendance to the districts and grants that fund them. Because it tracks the activity rather than the classroom, it fits programs an LMS was never built for.

Go deeper

Attendance Tracking Guides

Five guides go deeper on each part of running attendance well:

How to take attendance in an afterschool program — the methods, a daily routine, and mistakes to avoid.

How to choose afterschool attendance software — the features that matter and the red flags to skip.

Attendance tracking apps compared: a buyer's checklist — a vendor-neutral scorecard for your shortlist.

What 21st CCLC attendance reporting asks you to prove — what to track to protect your funding.

How to build a safe check-in and pickup procedure — authorized-pickup lists and safe dismissal, step by step.

Attendance Tracking Software FAQ

What is afterschool attendance tracking software? +
It's a system that records a timestamped check-in and check-out for every child in an afterschool or before-school program, keeps a live roster, verifies who picks each child up, and exports the exact hours attended. It replaces paper sign-in sheets and manual spreadsheets.
How do you track attendance in an afterschool program? +
Check each child in the moment they arrive, keep the live roster visible to all staff, confirm the authorized adult at pickup, and check each child out at the actual time they leave. Software timestamps each step automatically, so the record is accurate and audit-ready.
Is attendance tracking software the same as an LMS? +
No. An LMS delivers lessons, coursework, and grades. Attendance tracking software runs the operational side of a program: who attended, when, who picked them up, and how many hours were delivered. Regpack is built for the activity, not the classroom.
Does it work for 21st CCLC grant reporting? +
Yes. Regpack records begin and end times without rounding and turns them into the contact hours and day counts grant reports require, exportable for any date range. Confirm your state's exact fields with your program officer.
Can parents or staff check kids in and out from a phone? +
Yes. Check-in and check-out work from a phone, tablet, or kiosk, using QR codes or a sign-in link, with no app to download.
Can it track attendance for before-school and morning programs too? +
Yes. The same check-in, roster, and pickup tools work for before-school, morning, breakfast-club, and enrichment sessions, not just after school.
How does authorized pickup work? +
You store an authorized-pickup list with each child's record. At check-out, staff confirm the adult against that list and capture a signature, and anyone not on the list is flagged before the child is released.
Does attendance connect to registration and billing? +
Yes. Because attendance lives in the same system as registration and payments, your roster is always current and attended hours can flow straight into invoices and reports without re-entry.

Still deciding?

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