Retreat Registration Software

Stop managing retreat sign-ups through email threads.

Regpack is retreat registration software with custom intake forms, accommodation and session selection, multi-participant booking, and self-running workflows - so intake, payments, and communication run themselves and your team shows up ready to lead.

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6,000+ Organizations Served $1B+ Processed Annually 97% Declined Transactions Recovered 28% Increased Cash Flow
Illustration of four people sitting in a circle around a small candle and notebooks, with a Regpack bear working on a laptop in the background. A standing board beside the group lists four benefits: Simple Sign-Ups, Flexible Payments, Fewer Follow-Ups, and Organized Guests.
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Get a personalized no commitment report you can share with your team, leadership and board.

All numbers and information are research based.

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Get instant answers about features, abilities, integrations, and what fits your program - this does not replace the demo but it helps you understand what Regpack can do for you.

Less Busy. Better Results.

40+ hrs
Saved Monthly Per Admin
96%
Registrant Satisfaction
26%
Fewer Cancellations
30%
Increased Revenue
Know your travelers

Know your people before they walk in the door. Custom intake forms and waivers are taken care of ahead of time so you can focus on the experience you've been building

  • 35% more travelers
  • 26% reduction in form abandonment
  • 96% traveler satisfaction
Custom Registration Forms

Retreat registration forms built around your program, not a template

Your attendees see only what applies to them

Build Custom Forms Your Way

Your attendees see only what applies to them

Self-Running Workflows

Every participant goes where they belong based on your triggers. Conditional logic runs in the background, no admin needed.

Customizable Reservation Flow

Adapt to your retreat's specific booking requirements. Create waitlists or set hard limits on any retreat.

Multi-participant Registration

Families, friends, and groups register in one flow.

Accessibility and Accommodation Requests

Collect accessibility and accommodation needs directly in your registration form so nothing gets missed before guests arrive

Sessions & Workshop Selections

Guests select their sessions at registration, so your schedule and head-counts are already sorted before anyone arrives.

Payment tools

Everything you need to collect

Custom payment plans

Installment scheduling for high-ticket retreats.

Recurring billing

For monthly retreats, donations, or membership-based programs.

QuickBooks, Xero & SAGE

Easily integrate with QuickBooks, Xero, and SAGE with one click.

Dynamic reporting

Track financials and identify revenue trends in real time.

Built for

Retreat types we support

Retreat centers

Wellness, meditation, yoga, and spiritual retreats with bookings, registrations, scheduling, and logistics.

Event planners

Group organizers managing registrations, payments, participant details, and logistics.

Yoga & wellness studios

Registrations, participant details, activities, accommodations, and payments in one tool.

Educational institutions

Schools, colleges, and universities streamline student and faculty retreat registrations.

Retreat registration software FAQ

What is the best retreat registration software? +
The best retreat registration software collects sign-ups, rooming and dietary details, waivers, and deposits in one flow. Regpack does it with conditional forms, deposit-plus-balance payment plans, and automated pre-retreat communication - so a small team can run a full retreat and still save around 40 admin hours a month.
Can I take a deposit now and the balance later? +
Yes. Collect a deposit at sign-up and let Regpack auto-charge the remaining balance on the schedule you set, with a reminder before each charge.
Can registrants choose rooming, meals, and sessions? +
Yes. Add-on questions capture room type, dietary needs, session choices, and travel details, and they flow straight into your rosters and reports.
How do waivers and medical forms work? +
They're part of the same registration. E-signature waivers and medical intake are built into the form, so you're not chasing paper before arrival.

See what your registration process looks like without the manual work

Get a 15-minute demo tailored to your organization and how we can work together to help you achieve your goals.

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No credit card · No commitment · 15 minutes