Travel Registration Software

Trip Registration That Keeps Every Traveler On The Same Page

Regpack is travel and trip registration software with conditional flows per traveler, automatic billing and payment plans, rosters and reports in minutes, and automated email triggers - so intake for dozens of participants runs automatically and your team focuses on the itinerary.

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6,000+ Organizations Served $1B+ Processed Annually 97% Declined Transactions Recovered 28% Increased Cash Flow
Illustrated square graphic showing three people planning a trip around a table with a map, notebook, and travel materials, while a white Regpack bear works on a laptop at a separate table. Above them, cloud-shaped callouts read “Custom Trip Forms,” “Flexible Payments,” and “Organized Traveler Info,” with a small airplane flying overhead.

Less Busy. Better Results.

40+ hrs
Saved Monthly Per Admin
96%
Registrant Satisfaction
26%
Fewer Cancellations
30%
Increased Revenue

Trusted by 6,000+ leading organizations

NASAHarvard Medical SchoolCarnegie Mellon UniversityGeorge Washington UniversityCal PolyUS AirforceBoy ScoutsBoys and Girls ClubUNC HealthLittle Rock ZooCamp SequoiaCamp AnglewoodCamp LookoutMission TrainingJivamukti YogaYoung JudaeaWestern Museums Association
Business impact

Give Travelers A Smooth Sign-Up While the Busywork Runs Itself.

Trip providers using Regpack for trip management have seen 35% more completed payments.

  • 32% more reservations
  • 35% increased cash flow
  • 16% less trip cancellations
Core capabilities

How Travel Registration Software Makes Your Process Easier

Simplify Trip Payments

Automatic billing, payment plans, and an intuitive interface yield more profit with less work.

Grow Your Trip Business

More participants pay on time with smooth payment processing and management.

Rosters and Reports in Minutes

Reports and rosters generate in minutes or share reports in one click with our tagging system.

Automated Email Triggers

Communicate efficiently about date changes, payment invoices, or any other reason. Send as a batch or separate by retreat.

Operational efficiency

Every Traveler Fills Out Exactly What They Need - Nothing More

Conditional logic creates a unique flow for every traveler, leader, or group - so each person fills out exactly what they need to, nothing more.

  • 35% more completed registrations
  • 65% fewer support emails
  • 96% attendee satisfaction

Recognized by the industry

Read Regpack reviews on Capterra Users love Regpack on G2 Regpack reviews on SourceForge 4.4 153 Google reviews
Built for every trip type

Built for every trip you run

Short-Term Mission Trips

Custom forms, payment plans, and team rosters.

Group Travel

Multi-traveler registration with a single checkout.

Business Trips

Corporate travel logistics with expense tracking.

Medical Missions

Specialized forms for certifications, medical clearances, and licensure.

Luxury Trips

High-touch booking flow with premium payment plan options.

Religious Trips

Faith-based travel with member discount automation.

Small Group Tours

Capped-size tours with waitlist management.

Field Trips & Educational Tours

School and college trips with permission slips and chaperone management.

Young Adult Tours

Age-specific travel with parental e-consent.

See Regpack with your own program

Tell us what you run and we'll match you with the team member who knows your space best.

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What happens next

  1. You'll get a confirmation email at the address you provided.
  2. A team member who works with programs like yours will reach out.
  3. We'll run a 15-minute call at a time that works for you.
What it is

What is travel registration software?

Travel registration software is an online system that handles trip sign-ups, traveler details, documents, rooming, waivers, and multi-payment balances in one place - for mission trips, student travel, group tours, and school field trips alike. Instead of chasing forms and balances through email threads, organizers build one registration flow and the system collects, reminds, and reports on its own.

Regpack has run trip and group travel registration since 2014 - 6,000+ organizations, $1B+ in payments processed every year.

Travel documents

Passports, visas, and medical clearances - collected before the deadline

Every international trip has a date when the paperwork stops being optional. Regpack moves that deadline off your desk: conditional forms request exactly the documents each traveler needs - passport details for international travel, medical clearance for medical missions, parental consent for minors - and store everything on the traveler's profile.

Reports show at a glance who is still missing what, and automated reminders chase the stragglers so you don't have to. By the manifest deadline, the documents are in one place instead of forty inboxes.

School & student travel

Field trip registration software for schools and groups

From a one-day museum visit to a two-week educational tour, field trip registration runs on the same rails as any other trip: parents sign permission forms and waivers electronically, pay trip fees online, and every student's emergency contacts and medical notes land in one roster.

For schools and student travel organizers, that means field trip management software and trip registration are one system - chaperone details, group rosters you can filter by class or bus, and batch updates that reach exactly the families on one trip. Group travel management for districts, clubs, and youth organizations works the same way, at any size.

Cash flow

Payment plans built for big-ticket trips

A trip that costs thousands rarely gets paid in one card swipe. Regpack takes a deposit at sign-up and schedules the balance in installments that charge automatically - with a reminder before each charge and retries when a card fails - so balances arrive by departure without anyone making collection calls.

For the person watching the budget, that turns trip revenue from a guess into a schedule: reports show exactly what has been collected and what is still due, per trip and per traveler. Payments run on PCI-DSS Level 2 certified infrastructure, audited under SOC 2 Type II.

Travel registration software FAQ

How does Regpack compare to other retreat platforms? +
Marketplace platforms like BookRetreats or Retreat Guru's marketplace bring you traffic but take a 14-15% commission and control your checkout. Regpack is the opposite model. You own your registration page, your traffic, and your data, and you only pay standard processing fees. If you already have an audience (email list, past attendees, social following), that ownership matters a lot over time.
What is the best travel registration software? +
The best travel registration software handles trip sign-ups, traveler details, waivers, and multi-payment balances in one place. Regpack collects passport and emergency-contact info, takes deposits and payment plans, and automates traveler communication - cutting the manual follow-up that usually eats an organizer's week.
Does it work for group and family trip bookings? +
Yes. One person can register a family or group, enter each traveler's details, and pay a single combined balance.
Can travelers pay for a trip in installments? +
Yes. Trips usually run on a deposit plus scheduled payments. Regpack auto-charges each installment and retries failed payments, so balances are in by departure without manual follow-up.
Does Regpack work for school field trips? +
Yes. Field trip registration runs on the same flows: parents sign permission forms and waivers electronically, pay any trip fee online, and chaperone and emergency-contact details land in one roster. Schools use it for single-day field trips through multi-week educational tours.
Can I collect passport, visa, and emergency-contact details? +
Yes. Conditional forms gather exactly the traveler data each trip needs - documents, dietary and medical needs, rooming, and emergency contacts - all tied to one account.
How much does travel registration software cost? +
Regpack pricing is quote-based and scales with your trip volume, with payment processing rates as low as 1.5%. Book a demo to get a quote for your programs.
What's a good platform for booking a wellness retreat business? +
Regpack's payment flexibility is the differentiator here — automated deposits, installment plans, and recurring billing mean you're not manually tracking who's paid what, and your conditional form logic means guests only see the questions relevant to their specific package.
What software should I use to manage yoga retreat bookings? +
Regpack, if your registration isn't one-size-fits-all. Conditional logic lets you show different add-ons, room types, or pricing based on how someone answers earlier questions, so a single form handles every variation of your retreat without building five separate ones.

See what your registration process looks like without the manual work

Get a 15-minute demo tailored to your organization and how we can work together to help you achieve your goals.

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