Camp Management Software

Run Your Whole Camp From One Place

Regpack is camp management software for the people who run camp day-to-day: staff and volunteer scheduling, bunk and group assignments, daily attendance, health and medication logs, and live reporting, so directors spend the summer leading, not chasing spreadsheets.

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6,000+ Organizations Served $1B+ Processed Annually 96% Registrant Satisfaction 94% Stay After Onboarding
Illustration of four kids doing a sack race while a camp counselor cheers them on and a Regpack bear works at a laptop. Four bees hold signs highlighting camp registration software features: Custom Forms, Easy Payments, Real-Time Reports, and Waitlist Management.

Less Busy. Better Results.

30%
Increased Revenue
97%
Declined Transactions Recovered
28%
Increased Cash Flow
26%
Fewer Cancellations

Trusted by 6,000+ leading organizations

NASAHarvard Medical SchoolCarnegie Mellon UniversityGeorge Washington UniversityCal PolyUS AirforceBoy ScoutsBoys and Girls ClubUNC HealthLittle Rock ZooCamp SequoiaCamp AnglewoodCamp LookoutMission TrainingJivamukti YogaYoung JudaeaWestern Museums Association
Operations, not paperwork

When The Back Office Runs Itself, Directors Can Run Camp

Staff schedules, bunk assignments, health logs, and daily attendance all live in one system, so a director isn't rebuilding the same information in three different spreadsheets.

  • Hours back every week instead of spreadsheets and clipboards
  • One source of truth for staff, campers, and health data
  • Fewer day-of surprises with live attendance and rosters
Run the day

Everything It Takes To Run A Camp

The pieces a director juggles all summer (staff, groups, health, and communication) in one place instead of a binder and five spreadsheets.

Staff & Volunteer Scheduling

Build counselor and staff schedules, track certifications and availability, and assign roles by session or activity.

Bunk & Group Assignments

Drag campers into cabins, bunks, and activity groups with capacity limits, friend requests, and age or skill rules.

Daily Attendance & Check-In/Out

Take attendance per group, log authorized pickups, and timestamp check-in/out from any device at the gate or cabin.

Health Records & Medication Logs

Store medical forms, allergies, and medication schedules; nurses log administered doses and incidents against each camper profile.

Camper & Staff Profiles

Every camper and staff member has one profile holding forms, health data, group, and history - searchable in seconds.

Parent Communication Hub

Send group or all-camp updates, emergency notices, and daily recaps; parents always reach the right person.

See the whole season

Real-Time Reporting and Dashboards

Filter live data by session, group, age, or any custom field, then export board-ready reports on enrollment, staffing, and capacity in a click. No end-of-summer data cleanup.

  • Live enrollment and capacity by session
  • Role-based access so staff see only what they should
  • Board- and parent-ready reports on demand
The platform

One System For The Whole Operation

Real-Time Dashboards

Live enrollment, attendance, and capacity at a glance.

Custom Reporting

Build and export any report, filtered by any field.

Role-Based Staff Access

Give counselors, nurses, and admins exactly the access they need.

Document & Form Storage

Waivers, health forms, and certifications attached to each profile.

Automated Communication

Scheduled reminders, group messages, and emergency alerts.

Billing Oversight

Track balances, payment plans, and refunds across the season.

Recognized by the industry

Read Regpack reviews on Capterra Users love Regpack on G2 Regpack reviews on SourceForge 4.4 153 Google reviews

Built For Every Camp

Day Camps

Daily and weekly sessions with simple drop-off logistics.

Overnight & Resident Camps

Cabins, health forms, and balances handled in one place.

Sports Camps

Skill levels, waivers, and team logistics built in.

Specialty, STEM & Arts Camps

Themed programs with custom forms for each track.

Teen & Leadership Camps

CIT programs, leadership tracks, and older-camper logistics handled separately from younger groups.

Adaptive & Inclusive Camps

Track accommodations, care plans, and staff ratios alongside every camper's health record.

Year-Round & School-Break Camps

Run programs on any calendar, from summer-only to holiday breaks and weekend sessions.

Wilderness and Outdoor Adventure Camps

Backpacking, ropes courses, and off-grid logistics, with waivers and emergency contacts built in.

Academic & Enrichment Camps

Tutoring, test prep, and learning-loss programs tracked by subject, level, and instructor.

See Regpack with your own program

Tell us about your organization and we will match you with the team member who knows your space best.

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What happens next

  1. You'll get a confirmation email at the address you provided.
  2. A team member who works with programs like yours will reach out.
  3. We'll run a 15-minute call at a time that works for you.
What it is

What Is Camp Management Software

Camp management software is the operational system a camp runs on once registration is done: it organizes staff, campers, schedules, health records, and daily logistics in one place. Where registration software gets families signed up, management software runs the camp: rosters, group and bunk assignments, attendance and check-in/out, medication and incident logs, and the reports directors and boards need. Regpack does both, so the data families enter at sign-up flows straight into how you run the day

Who it is for

Built for Directors, Not Just the Front Desk

Camp directors, program coordinators, and health staff need more than a sign-up form: they need to see who is where, who is working, who needs medication, and whether the season is on budget. Regpack puts that operational layer on top of registration, so the same camper record powers both

Camp Management Software FAQ

What is the difference between camp management and camp registration software? +
Registration software gets families signed up - forms, waivers, and payments. Management software runs the camp once they are in: staff scheduling, bunk and group assignments, attendance, health and medication logs, and reporting. Regpack does both on one platform, so the data from sign-up flows directly into daily operations without re-entry.
Can staff take attendance and log health checks from their phones? +
Yes. Counselors and nurses can take attendance per group, log medication administration and incidents, and check campers in and out from any device, including phones at the cabin or gate. Everything updates the camper profile in real time.
Does it handle bunk and group assignments? +
Yes. Assign campers to cabins, bunks, and activity groups with capacity limits, age or skill rules, and friend or sibling requests, and adjust them as the session changes.
Can we control what each staff member can see? +
Yes. Role-based access lets directors, coordinators, nurses, and counselors see and edit only what their role requires - so health data and finances stay restricted while counselors still get their rosters.
What kind of reporting does it provide? +
Real-time dashboards plus custom, exportable reports on enrollment, revenue, attendance, staffing, and capacity, filterable by session, group, or any custom field - ready for your board or leadership without end-of-summer cleanup.
How does camp management software handle camper health and medication records? +
It should let health staff log allergies, medications, and incidents digitally and pull that information up instantly in an emergency, rather than flipping through a paper binder. Ask any vendor directly what security measures protect that data, since it's some of the most sensitive information a camp holds.
Can it replace paper attendance sheets and rosters? +
Yes, this is one of the most common reasons camps switch. Digital attendance and check-in/out logs eliminate the manual counting and cross-referencing required by paper rosters, and they update in real time rather than needing to be reconciled at the end of the day.

See what your registration process looks like without the manual work

Get a 15-minute demo tailored to your organization and how we can work together to help you achieve your goals.

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