Childcare Management Software

Run Your Center Not Your Paperwork

Regpack is childcare management software with online enrollment, recurring tuition billing, family and child records, digital waivers, and automated parent communication, so your team spends time with kids, not spreadsheets.

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6,000+ Organizations Served $1B+ Processed Annually 96% Registrant Satisfaction 94% Stay After Onboarding
Illustration of an after-school program leader helping four kids with a craft activity at a table, next to a whiteboard reading "After School Registration Made Easy!" with checkmarks for Online Registration, Flexible Schedules, Secure Payments, Automated Reminders, and Save Time, with a polar bear mascot standing beside the whiteboard.

Less Busy. Better Results.

30%
Increased Revenue
97%
Declined Transactions Recovered
28%
Increased Cash Flow
26%
Fewer Cancellations

Trusted by 6,000+ leading organizations

NASAHarvard Medical SchoolCarnegie Mellon UniversityGeorge Washington UniversityCal PolyUS AirforceBoy ScoutsBoys and Girls ClubUNC HealthLittle Rock ZooCamp SequoiaCamp AnglewoodCamp LookoutMission TrainingJivamukti YogaYoung JudaeaWestern Museums Association
Built for busy centers

Enrollment and Tuition That Run Without Chasing Parents

Paper packets and manual invoices eat hours every week. Online enrollment plus recurring tuition billing means parents sign up and pay in minutes, and your team stops reconciling checks by hand. Failed-payment retries keep tuition on track. Learn more in our ultimate guide to recurring billing.

  • Online enrollment with sibling linking
  • Recurring tuition by card or ACH
  • Digital waivers and consent forms
How Regpack runs your center

From Inquiry to Enrolled Family, Powered by Childcare Enrollment Software

Online Enrollment

Branded enrollment forms with custom fields, conditional logic, and instant payment.

Recurring Tuition

Weekly, monthly, or per-session tuition collected automatically with retries on failed charges.

Family & Child Records

Siblings, guardians, allergies, and emergency contacts under one secure family account.

Parent Communication

Automated confirmations, reminders, and updates keep parents in the loop.

Attendance & Check-In

Daily sign-in and sign-out are tracked digitally, with real-time attendance visible to staff and parents.

Licensing & Compliance Reporting

Staff-to-child ratios and attendance are tracked automatically and exportable for state licensing reviews.

Core capabilities

Childcare Management Software: Everything Your Team Needs

Digital Waivers & Forms

Collect consent, medical, and pickup-authorization forms with e-signatures.

Waitlists & Capacity

Per-program capacity limits with automatic waitlists when a room fills up.

Discounts & Subsidies

Sibling discounts, sliding-scale pricing, and subsidy handling without manual math.

Automated Emails

Welcome packets, payment reminders, and schedule updates sent automatically.

Reporting

Enrollment counts, revenue, and rosters in real time, ready to export.

Secure payments

PCI-compliant card and ACH processing built in.

Recognized by the industry

Read Regpack reviews on Capterra Users love Regpack on G2 Regpack reviews on SourceForge 4.4 153 Google reviews
EVERY PROGRAM, ONE PLATFORM

Built For Every Childcare Program

Full-Time Daycare

Steady enrollment with recurring tuition that collects itself.

Part-Time & Drop-In

Flexible schedules and per-day billing without spreadsheets.

Preschool & Pre-K

Age-based programs with the forms and records you need.

Before & After Care

Add-on care slots tied to each child's enrollment.

Summer Care

Summer scheduling and billing are handled the same way as your year-round programs.

Subsidy & Sliding-Scale Families

Apply reduced rates and assistance without manual math.

See Regpack with your own center

Tell us about your center and we will match you with the team member who knows childcare best.

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What happens next

  1. You'll get a confirmation email at the address you provided.
  2. A team member who works with programs like yours will reach out.
  3. We'll run a 15-minute call at a time that works for you.
What it is

What is Childcare Management Software?

Childcare management software is an online system that handles enrollment, tuition billing, family and child records, and parent communication for daycares, preschools, and childcare centers. It replaces paper enrollment packets and manual invoicing with online forms, recurring billing, and a central family database.

Regpack lets parents enroll, sign waivers, and set up tuition payments in one flow, with siblings linked under one family account. See what to include in childcare registration forms to get started.

Childcare Management Software FAQ

What is the best childcare management software? +
The best childcare management software combines enrollment, billing, and family records into a single system built for daycares and centers. Regpack offers online enrollment with sibling linking, recurring tuition billing by card or ACH, digital waivers, a central family database, waitlists, discounts, and automated parent communication.
Can parents pay tuition automatically each month? +
Yes. Tuition can be collected automatically on a weekly, monthly, or per-session schedule by card or ACH, with automatic retries on failed payments to keep revenue on track.
Can we collect waivers and medical forms during enrollment? +
Yes. Consent, medical, allergy, and pickup-authorization forms are collected with e-signatures as part of the enrollment flow and stored on each child's record.
Does it handle siblings and family discounts? +
Yes. Siblings are linked under one family account, and you can apply sibling discounts, sliding-scale pricing, and subsidies automatically.
Can it track staff-to-child ratios? +
Yes. Ratios are calculated automatically based on enrolled children and staff on the schedule, so your center stays within licensing requirements without manual tracking.
Can families check in and out digitally? +
Yes. Sign-in and sign-out happen digitally, with attendance updated in real time for staff and available to parents.
Is there a waiting list feature if a program is full? +
Yes. When a program reaches capacity, new registrants are automatically added to a waitlist and notified if a spot opens.
Can it generate reports for licensing or audits? +
Yes. Attendance, ratios, and enrollment records can be exported at any time, ready for state licensing reviews or internal audits.

See what your registration process looks like without the manual work

Get a 15-minute demo tailored to your organization and how we can work together to help you achieve your goals.

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